Conference and Event Policies

Cancellation and Registration Transferal Policies

In-Person Program/Event Registration Cancellation Policy

For in-person programs and events, registration cancellations must be made by completing and returning the cancellation form no later than 30 days before the program. Refunds for cancellations received within this timeframe, minus a processing fee ($50) will be issued. Refunds will be processed within 60 days of the conclusion of the program/event. No refunds will be issued for cancellations received less than 30 days before the start date for a program. In the case of extenuating circumstances such as accident or illness occurring less than 30 days before the event, an attendee may reach out to NWABR to inquire about a refund (minus the processing fee; proof of extenuating circumstance will be required). Registrants who do not attend an event and who do not contact NWABR in writing to cancel their participation at least 30 days prior to the event start date are responsible in full for their fees. Refunds will not be issued for NWABR membership dues.

Registration cancellations must be emailed to NWABR, Attn: Registration. Once your cancellation is complete, a confirmation email will be sent from NWABR. Please keep this email for your records.

Virtual Program/Event Cancellation Policy

NWABR does not accept registration cancellations for any virtual programs where recordings of the program/event will be available after the live broadcast. If a registrant cannot participate live, they are encouraged to view the recording of that event or submit a transferal request (see below). If NWABR hosts a virtual event where recordings will not be made available, the In-Person Cancellation Policy applies (see above).

In-person and Virtual Program/Event Registration Transferal Policy

Registrants may transfer their registration to another person at their institution by completing and returning the registration transferal form along with a completed registration form for the person who will be taking their place. With the exception of webinars, transfers are subject to a processing fee ($50). Transfers must be emailed to NWABR, Attn: Registration before the start date for the program. Once your registration transferal is complete, a confirmation email will be sent from NWABR. Please keep this email for your records.

Payment Policies

Payment is due upon receipt. If a registrant does not submit a cancellation or substitution per the policies above, they are responsible for full program/event fees regardless of whether they attend the program/event.

Wire transactions and ACH payments (preferred method) are accepted. In order to be properly credited when your institution is making a payment via wire or ACH payment, please include the invoice number and the name(s) of the registrant(s) for whom the wire or ACH transfer is payment.

Checks are an accepted method of payment.  Your check must be received at our payment address by the first day of the program.

NWABR’s payment address and emails addresses can be found on our contact page. Payment inquiries may be directed to (206) 957-3337.  Note: Please be sure to send payments to our P.O. Box 18 067, Seattle WA 98118; our office is currently closed.

Principles and Expectations

The objective of NWABR’s educational programs and conferences is to provide a safe and respectful environment for attendees to increase their knowledge and understanding of ethical and regulatory requirements, learn best practices, grapple with both late-breaking and longstanding challenges, and confer with peers and experts in the research ethics field in a constructive way.

NWABR is committed to being an impartial convener within the research ethics field which encompasses people with a range of differing opinions. NWABR values freedom of expression, constructive and respectful dialogue, and spirited discussion, as they are essential to finding common ground and advancing the goal of responsible, ethical conduct of research.

Appropriate Behavior

By registering for a NWABR conference or educational program (in person or online), you agree to refrain from conduct that is disruptive or destructive in the ways outlined below. In addition, all participants attending an educational program or conference are subject to the laws applicable in the state of the event.

NWABR will not tolerate the disruption of educational programming or conference sessions, or the attendance of participants that have the potential, that will result in:

• The inability for the learning objectives of those programs and sessions to be met.

• The inability for dialogue, discussion, debate, learning, and/or networking to take place.

• Harassment, badgering, or verbal threats.

• The use or threat of physical force by any individual or group of individuals against another. 

• Destruction of property.

Violation of These Principles and Expectations

NWABR reserves the right to deny access to participants who do not adhere to these principles and expectations. Individuals asked to leave the event, will not receive a refund, and may be prevented from registering for future NWABR events.  Attendees who, in the sole opinion of NWABR, may impact the overall value of the conference for research professionals will have their registrations cancelled and will be provided with a full refund.

Group Discount Policy 

For groups of 10 or more, please contact NWABR to discuss special discount options.

Unforeseen Events Policy

For in-person programs, in the event of a natural disaster, severe weather, communicable disease outbreak or epidemic, or another similarly serious occurrence, NWABR’s first commitment is to the safety of our registrants. In such a case, NWABR reserves the right to postpone or cancel a conference or educational program.

Similarly, if a NWABR virtual event is disrupted or cannot be conducted due to causes beyond NWABR’s reasonable control (e.g., transmission interruption caused by software, internet, hosting, or platform issues; natural disasters; strikes or labor disputes; government restriction; or other comparable occurrence) NWABR reserves the right to postpone or cancel the virtual event.

Rather than cancel outright, NWABR will always try to reschedule the event in question. Should an event need to be rescheduled, registrant fees will be applied to the rescheduled event. Should an event be cancelled, registration fees will be credited towards any conference, educational program, or workshop offered by NWABR within 12 months of the date of the cancelled event. Credits not used within 12 months from the date of issue will expire.

Please note these policies are subject to change. Changes will be posted on our website.


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